The Ultimate Guide to Wedding Coordinators

What to Look for and Where to Look

According to, “40 percent of couples categorized wedding planning as ‘extremely stressful’ while 71 percent thought it was more nerve-wracking than other major life events like finding a new job.” (see the full article here). The reality is that most brides and grooms are grossly unprepared for the amount of planning and coordination necessary to put on a full-scale event for 50 of their closest friends and relatives (and that’s even on the smaller side). What appears to be a fun Pinterest-filled activity becomes a major stressor and even a point of contention among couples. In fact, according to the same article, “43 percent of couples say that wedding planning put a strain on their relationship.” The good news is that there is an easy fix: wedding coordination.

WHO?: The term “wedding coordinator” can mean a variety of different things. For some, a wedding coordinator is an individual assigned to a particular venue or location, utilized either leading up to the wedding or simply the day-of. For others, wedding coordinators could be an entirely separate entity – individuals who have made their career planning and organizing weddings at a variety of different locations and with experience with small or large gatherings. The common thread: each of the wedding coordinators are uniquely gifted to assist brides and grooms in planning their Big Day and ultimately, reduce stress for the couple in the process.

WHEN?: If you plan to utilize a wedding planner, it is in your best interest to book them first and foremost, as they will be assisting you in the process of selecting and booking other vendors/venues. They often have connections with other professionals in the industry and can help guide you in selecting reputable and dependable individuals.

WHAT?: As mentioned above, wedding coordination takes on a variety of different forms. It is important to discuss what is included in the wedding coordination package when you book with your wedding coordinator. If you are booking a “day-of” coordinator, you can expect assistance with tasks commonly reserved for the “day of” your wedding – navigating the venue, keeping track of the wedding timeline, putting out small fires, etc. If you are booking a “wedding planner,” you can anticipate a more comprehensive experience, during which the planner assists in locating/booking appropriate vendors, choosing a venue, developing/realizing your central theme, and troubleshooting any problems or issues along the way.

WHERE?: Below is a list of local wedding coordination services that can serve as a starting point for your coordination needs:

Knotted Roots on the Lake: As an all-inclusive venue, Knotted Roots offers coordination for your Big Day, in addition to a selection of vetted and trusted wedding professionals.

Florida Destination Weddings: Florida Destination weddings include Wedding Consultant services, which provide guidance to the best Florida beach wedding locations. All of their Florida Beach Packages include a Minister and Professional Photographer.  They specialize in Affordable Destination Weddings on Clearwater Beach.

Florida Gulf Beach Weddings: Florida Gulf Beach Weddings focuses on simple & affordable, yet elegant ceremonies in the Tampa Bay & Panhandle Markets.  Since 2011, they have had the pleasure to officiate, coordinate, photograph, and organize over 8,500+ Weddings from Siesta Key, FL to Pensacola Beach, FL.